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With snow covering the campus in recent days, it's again time to dust off
Carolina's Adverse Weather Policy.
On Jan. 3 and 4, the University operated under the policy's "Condition II."
Under Condition II, employees were instructed to use common sense before
deciding whether to go to work, considering conditions on campus as well as at
their homes and on the roads in between.
Employees who chose to stay home must account for missed work time within 12
months, by using compensatory time off, equal time off or travel time off, or
by taking vacation leave, unpaid leave or adverse weather leave.
Coding adverse weather leave on their timesheets allows employees to be paid
now for hours they were not able to work last week because of the snow. By
accepting payment now, employees agree to make up those hours with work time,
paid leave or other appropriate paid time off within the next 12 months. Missed
work time cannot be made up by working overtime.
Rather than using vacation leave or other appropriate paid time off, non-exempt
employees can make up the time by working hours outside their normal schedules
but only in weeks that contain a holiday or in weeks in which the employee does
not actually work all of his or her regularly scheduled hours because of
vacation or sick leave or other non-work time.
Exempt employees have the option of working hours outside their regular
schedules to make up missed time.
Examples of additional work outside the regular schedule include: arriving
early, staying late, shortening a 60-minute meal period to no less than 30
minutes or coming in on a weekend. Employees must notify their supervisors in
advance if they plan to work additional hours outside their regular schedules
to make up work time missed because of the adverse weather.
With the blizzard in January 2000, a special exception was made that allowed
employees to use sick leave to account for missed work time. But with this
recent snow, sick leave cannot be used to make up missed time.
While the policy can be confusing, the Human Resources Adverse Weather Policy
gives clear explanations for sorting through the details. It's available online
at http://www.ais.unc.edu/hr/admin/advweath.htm
Examples of how to complete employee timesheets can be found online in the
"Appendix to Section XI" ("Leave") in the HR Manual for SPA Employees. For more
information, contact Human Resources Administration at 962-3894.
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